Examples of Materials Collected by the Dana Hall Archives 

• Annual reports, correspondence, reports, meeting minutes and subject files from governing bodies and administrative and academic units of the School, such as: Board of Trustees, Head of School, Deans of Faculty and Students, and Department Heads
• Accreditation reports
• Annual budget reports
• Programs, speeches and memorabilia from traditions, convocations, dedications and other special events  
• Audio-visual materials documenting events, activities, community members and the campus. Examples include photographs, films, audio recordings, videotapes, DVDs, and digital files 
• Biographical information of faculty, administrators, and staff 
• Correspondence, including letters and emails of enduring historic value, to and from members of the community, offices, and departments 
• Collections donated by Dana Hall alumnae or relatives (scrapbooks, letters, diaries, photographs, clothing, jewelry, etc.) related to an individual’s years affiliated with the School
• Minutes, memoranda, and reports from academic and administrative committees, departments, offices, faculty and staff 
• Oral interviews
• Curriculum-related materials from faculty, administrators, or staff, including records of classroom activities (e.g. course syllabi) 
• Publications produced by the School. Examples include: catalogs, bulletins, yearbooks, student newspapers, student/faculty directories, handbooks, literary magazines, and newsletters 
• Publications produced by faculty and staff members during their tenure at Dana Hall. Examples include: published books, musical scores and journal articles
• Records and files of student organizations and clubs 
• Summary statistical information

Examples of Materials Not Collected by the Dana Hall Archives 

• Draft copies of plans or reports
• Course evaluations or analysis with specific mention of names of faculty or students  
• Financial transaction documents. These include: budget requests, cancelled checks, invoices, ledger reports; petty cash vouchers, purchase orders, receipts and any non-final budget report 
• Unneeded multiple copies of any publication, program, or brochure 
• Personnel files on faculty, staff, or students; any files containing confidential and personal information (e.g. resumes received in application for positions and any document containing salary information attached to individual names) 
• Disciplinary records
• Raw statistical data
• Student grade reports, test scores and attendance records with specific mention of names of students  
• Student academic papers
• Materials compromised by mold, water damage, insect infestation or other contaminants
• Materials unrelated to Dana Hall, its students, alumnae, faculty, staff and history